Volunteer Information

Thank you for volunteering!  Please see your section below for details on your position.  You will get your packets with your supplies in them at the Safety Meeting at 3:30pm at City Dock on the 4th of July.  Don't forget to bring your sunscreen, water, and shade if needed.  Everyone should have a cell phone, and all boats should have a radio (not provided).

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Course Set Up

Instructions:


Responsible for: 

Setting up race course and maintaining safety zone measurements

required by APBA and USCG.


Inside buoys need to be set out at least 200 feet from dock

so people can see the boats.  Make sure they will be

this distance according to what the tide will be at race time.


Supplies:

 Laminated buoy map

 Laminated course maps with safety flag key and order of events

 Buoys (finish buoy should be xtra large Bright buoy)

 Anchors

 line

 means of measuring distance

Click on the link below for a copy of the Course Map with Buoy placements and minimums required.

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Dock Set Up

July 1 or sooner, hang banners

Have tables and chairs to platform on City dock before 2pm on the 4th please

Supplies:

 Laminated instruction sheet

 Risers (wooden)

 Tents (one at pit, two on platform, large one at bottom of platform stairs)

 rope

 Stapler

 signs (authorized personnel, no alcohol, VIP Area)

 Caution Tape

 Four 6' tables (or two 12')

 6 folding chairs

 Packing tape to hang signs

 Grandstand 

Set up the following July 3 or 4

  •  make a "railing" out of rope on the announcer platform 

  • Set up Risers

  •  post laminated no alcohol & no smoking signs at city dock gate x2

  •  rope off top of float-plane ramp with "restricted area" sign attached.  Don't close if you do this on the 3rd, just get it ready. 

  •  post laminated "Restricted Area" signs x2 on platform

  •  flag off N end of dock for VIP area for 45 people

  •  Tape VIP Area signs to rope at VIP area


Set up July 4    

  •  table and chairs on the chassis before 2pm

…After Logging Show

  • get a few guys to help pack bleachers to VIP seating area

click to email us with any questions
Laptop and Paperwork

Records, Announcer, Brackets, Runner, Sign Up

Supplies

 This Instruction Sheet for each volunteer

 Boat Race Tote (supply list in tote)

 Paperwork File Box 

 Raffle Tickets


Sign-up instructions:

Sign up starts 2 1/2 hours before races (one hour alloted for sign up).  Meet at City Dock at 1pm to start setting up paperwork.

Bracket/Placing Recorder Instructions

We will determine which brackets we are using after sign-up.  Brackets will be in the file box.

Write the type of race at the top of the bracket

we will assign first racing pairs at random by boat type, ie. V bottom vs V bottom (fill out bracket)

make another copy of the brackets to give to the pit

Unlimited/Limited: When the timer gives you the winner, record it on the bracket

Records Keeper instructions:

Assist bracket recorder 

post updated bracket on fb 

Pull racer profiles out before racers are on track to give to announcer 

Make sure all volunteers have signed both waiver forms

Assist announcer 


Runner Instructions:

Help hand out supplies and race vests to racers and crew 

be on the lookout for dangerous crowd activity and communicate to announcer 

Help with miscellaneous at announcer booth or where needed 

Announcer Instructions:

announcements for rules, enforce safety verbally, read safety meeting instructions at safety meeting,

announce facebook "4th of July Boat Races" for updated bracket

Tell crowd about VIP seating area where our Supporters and Sponsors are sitting.

announce racer profile as they are racing.

remind people no smoking, open flames, or fireworks.

Advertise for next years' races.

tell crowd prize money amounts. 

explain the types of races to crowd.

Ask start boat who is on inside so you can relay to crowd.

get official winner from finish line crew and announce.

make sure timers are brought to dolphin before limited and brought back after unlimited.

Thank Racers, Safety Boats, Volunteers, USCG, Harbor, WPD, WVFD, Photographers, Sponsors…

Draw for AK Air Raffle after Unlimited Race

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Boat Check

Boat Check

boat check 2pm Summer Float, registration following,

Safety Meeting 3:30 at Announcer Booth, races start at 4:30

Instructions:

Radio home base with racer name 

when boat is checked off and OK to sign up.


Supplies:

 This laminated boat safety checklist

 Radio (please bring one)

 Cell phone

 Safety Shirt if available

Boat Safety Checklist


Boats will not be allowed to race unless equipped with the following:

  •  Fire Extinguisher (secured)

  •  Seats secure

  •  Loose objects removed or secured

  •  Bow rope secured to bow, length must not reach prop/jet

  •  Tether secured to driver (not around wrist) and engine stop switch

  •  Battery box secure

  •  fuel tank secure

  •  Hull intact and secure

  •  Racing Life jacket secured to all person(s) in boat at all times

  •  Helmet secured to all person(s) in boat

  •  Means to bail boat (working bilge pump, hand pump, bucket, or other)

  •  Steering in good working condition

  •  Functional reverse if equipped

  •  Any other dangers secured/removed

  •  no drugs or alcohol on boats or racer (ask racer)

  •  for foot pedal, physically check throttle shuts down on release

  •  physically check kill switch shuts engine down

Boats should be Coast Guard Compliant.  This is the Driver's responsibility.

Safety Crew is not responsible for checking compliance, but drivers are on

notice they may not be able to race if law enforcement instructs them to park.

*Safety Crew has the right to disqualify any boat/person from the races if 

they feel the person or boat is not safe for any reason.

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Breathalyzer/Pit

Instructions:

You will get a breathalyzer and be instructed on its' use.

All racers will be breathalyzed.  Once breathalyzed, they will not leave the pit

except for to race.  If race crew needs to leave pit, they will be breathalyzed

on return.  Radio "home base" with racer(s) names when ok to race.

*Zero tolerance for alcohol and drugs.  Racer must blow 0.0 to race.

If you feel a racer may be under the influence or a danger to themselves or 

others, report to home base.  Safety Crew has the right to disqualify any racer.

You will also get a copy of the bracket to bring to the pit to keep track

of the next racers in line.  Communicate with the announce which boat it is on the inside.


Supplies:

 Laminated instruction sheet

 Radio (please bring one)

 Cell Phone

 Safety Crew Shirt or hat if available

 Breathalyzer

 clipboard, pen, and bracket (announcer booth and timers will communicate winners)

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Head Safety Boat

Instructions:

There should be a minimum of two people per boat.

You will need a radio and a cell phone (not supplied).

Safety meeting is one hour before races start at City dock where you will

get your supplies and designate a communication channel on the radio (normally channel 12).

The Safety Crew has the right to stop races for any reason if you think conditions 

or racers might cause danger.  All safety crew will sign a waiver.


Safety Boat Responsibilities: clearing debris, keep unauthorized traffic out of race area,

directing boats, transport timers,

emergency stoppage of races, respond to emergencies.

Be aware of planes wanting to land or boats needing to get in or out of the

harbor and organize accordingly.  There will be one main EMS boat with

extra medical supplies and backboard.  Communicate concerns, weather

and water conditions, safety issues, etc. with other safety boats and crew.


In addition to Safety Boat Duties, you will head up the Safety Boat meeting

following the Safety Meeting to coordinate Safety Boat placements. You

will also make the "Closed Course" announcement on channel 16.  The 

announcement is in your packet.


To stop the race for hazards or an accident, all safety boats will have Red Flags.   

announce the hazard immediately and wave the red flag.

The main safety boat will sound 3 blasts from air horn 3 times and announce 

“Freeze” 3 times on designated VHF channel. 

Communicate by radio when all is clear.


Supplies:

 Laminated instruction sheet 

 Laminated buoy map with safety boat placements and flag key 

 Laminated race maps, and order of events

 Red hazard flag

 Safety Boat Identifier (re, orange flag)

 Radio and Cell Phone (not supplied)

 Safety Crew Shirt or hat if available 

 Safety Boat Identifier (re, orange flag)

 2 Fog Horns


Safety boats should be CG compliant with fire extinguishers.  Loose objects

should be secured, tether should work, all crew should have life preservers.

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Safety Boat

Instructions:

There should be a minimum of two people per boat.

You will need a radio and a cell phone (not supplied).

Consider bringing a dip net with fine mesh to make it easier to scoop drift.

Safety meeting is one hour before races start at City dock where you will

get your supplies and designate a communication channel on the radio (normally channel 12).

The Safety Crew has the right to stop races for any reason if you think conditions 

or racers might cause danger.  All safety crew will sign a waiver.


Safety Boat Responsibilities: clearing debris, keep unauthorized traffic out of race area,

directing boats, transport timers,

emergency stoppage of races, respond to emergencies.

Be aware of planes wanting to land or boats needing to get in or out of the

harbor and organize accordingly.  There will be one main EMS boat with

extra medical supplies and backboard.  Communicate concerns, weather

and water conditions, safety issues, etc. with other safety boats and crew.

To stop the race for hazards or an accident, all safety boats will have Red Flags.   

announce the hazard immediately and wave the red flag.

The main safety boat will sound 3 blasts from air horn 3 times and announce 

“Freeze” 3 times on designated VHF channel. 

Communicate by radio when all is clear.


Supplies:

 Laminated instruction sheet 

 Laminated buoy map with safety boat placements and flag key 

 Laminated race maps, and order of events

 Red hazard flag

 Safety Boat Identifier (re, orange flag)

 Radio (not supplied)

 Safety Crew Shirt or hat if available 

 Safety Boat Identifier (re, orange flag)

 Cell Phone (not supplied)


Safety boats should be CG compliant with fire extinguishers.  Loose objects

should be secured, tether should work, all crew should have life preservers.

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Start Boat

The Start Boat needs to be a smaller boat which is easy to maneuver.  There should be two people on board.

Instructions:

You will need a radio and a cell phone (not supplied).

Safety meeting is one hour before races start at City dock where you will

get your supplies and designate a communication channel on the radio.

The Safety crew has the right to stop races for any reason if you think conditions 

or racers might cause danger.  All safety crew will sign a waiver.


The Start Boat will stay to the inside of race boats to avoid racers looking into the sun.

Start boat must be in-line (not ahead).  Start Boat will set the pace. 

Inside boat will align with start boat, and the outside boat will align with them.  

You will start the race when boats are nose to nose at about the same location

to keep consistency (at about the breakwater).  Drop the flag and sound the fog horn when all are in line.


Responsible for:

Start/re-start races, emergency stoppage of races, respond to emergencies.


Be aware of planes wanting to land or boats needing to get in or out of

harbor and organize accordingly. 


There will be one main EMS boat with

extra medical supplies and backboard.  Communicate concerns, weather

and water conditions, safety issues, etc. with other safety boats and crew.

To stop race for hazards or accident, all safety boats will have Red Flags.   

announce the hazard immediately and wave the red flag.

Main safety boat will sound 3 blasts from air horn 3 times and announce 

“Freeze” 3 times on designated VHF channel. 

When all clear, restart racers with the Green Flag and fog horn when racers are in position


Supplies:

 Laminated instruction sheet 

 Laminated buoy map with safety boat placements and flag key 

 Laminated race maps, and order of events

 Red hazard flag

 Green Flag (for Start Boat only)

 Safety Boat Identifier (re, orange flag)

 Radio (not supplied)

 Safety Crew Shirt or hat if available 

 Cell Phone (not supplied)

2 Fog Horns


Safety boats should be CG compliant with fire extinguishers.  Loose objects

should be secured, tether should work, all crew should have life preservers

Checkered Flag_edited.jpg

Finish Boat

Instructions:

you should have a minimum of two people on board

You will need a radio and a cell phone (not supplied).

Consider bringing a dip net with fine mesh to make it easier to scoop drift.

Safety meeting is one hour before races start at City dock where you will

get your supplies and designate a communication channel on the radio.

Safety crew has the right to stop races for any reason if you think conditions 

or racers might cause danger.  All safety crew will sign a waiver.


Responsibilities: clearing debris, keep unauthorized traffic out of race area,

directing boats, transport Finish Judges to lone dolphin,

emergency stoppage of races, respond to emergencies, start races.

Be aware of planes wanting to land or boats needing to get in or out of

harbor and organize accordingly.  There will be one main EMS boat with

extra medical supplies and backboard.  Communicate concerns, weather

and water conditions, safety issues, etc. with other safety boats and crew.


Your boat will be positioned in line with the finish buoy and lone dolphin.

Please leave enough room for racers to safely cross the line on both sides of

the buoy.  You will have checkered flags to give to the winner in the final

run to make their checkered flag run.  You will also be the backup race

winner caller incase the timers are unable to call a race.


To stop race for hazards or accident, all safety boats will have Red Flags.   

announce the hazard immediately and wave the red flag.


Head safety boat will sound 3 blasts from air horn 3 times and announce 

“Freeze” 3 times on designated VHF channel. 

Communicate by radio when all is clear.


Supplies:

 Laminated instruction sheet 

 Laminated buoy map with safety boat placements and flag key 

 Laminated race maps, and order of events

 Red hazard flag

 2 checkered flags for winners

 Safety Boat Identifier (re, flag)

 Radio (not supplied)

 Safety Crew Shirt or hat if available

 Cell Phone (not supplied)


Safety boats should be CG compliant with fire extinguishers.  Loose objects

should be secured, tether should work, all crew should have life preservers

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Timers (Finish Judges)

Instructions:  There will be two timers, one main and an extra set of eyes.


Limited and Unlimited Races: You will be brought to the lone dolphin.  keep phone in video mode to video finish incase of a close race.  If need, review footage in slow-mo.

When the first boat crosses the finish buoy, radio the winner

identify the winner by saying "inside boat or outside boat" on the radio.

The Finish Safety Boat will be the backup race winner determiner if

something happens to where the timers cannot call the race

Your placings determine the official winners.  

Supplies:

 Laminated instruction sheet

 Radio

 Safety Crew Shirt or hat if available

 Phone with photo burst/video ability (not supplied)

 laminated race courses, buoy map, order of events

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VIP Attendant

Arrive before 4pm and pick up your packet from the records keepers at City Dock.  


SUPPLIES:

 VIP list, Stamp, Bottled water in cooler

*Ask Entrants what business they are with.  

*Each Business gets 4 passes.  

*Extra passes are allowed if there is space.  

The extra passes can sit in the bleachers.

*Stamp the entrant's hand and mark the passes off. 

*Give entrants bottled water.

Click here to email us with questions