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2024 Volunteer Information

Thank you for volunteering!  Please see your section below for details on your position.  You will get your packets with your supplies in them at the Safety Meeting at 3:30pm at City Dock on the 4th of July.  Don't forget to bring your sunscreen, water, and shade if needed.  Everyone should have a cell phone, and all boats should have a radio (not provided).

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Course Set Up

Instructions:


Responsible for: 

Setting up race course and maintaining safety zone measurements

required by APBA and USCG. (map will be provided by us)


Supplies:

 Laminated buoy map

 Laminated course maps with safety   Flag key and order of events

 Buoys (do not use white)

 Anchors

 Line

 Means of measuring distance


Boundary buoys need to be set out at least 210 feet from dock

so people can see the boats, and for requirements.  Make sure they will be

this distance according to what the tide will be at race time.


Finish Buoy should be the largest and brightest, and of a different color than all other buoys.  Do not use White.  Please attach the checkered flag if possible.

Circular Course Buoys should be green or other, not white.

Click on the link below for a copy of the Course Map with Buoy placements and minimums required.

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Dock Set Up

Hang Sponsor Banners June 30 or sooner.

Have tables and chairs to platform on City dock before 2pm on the 4th please

Coordinate with Harbor Dept, WVFD,  and AML about staging before setting up.

Supplies (we will provide these - please contact us before you need them so we can give them to you):

 Laminated instruction sheet and set-up map

 Risers (wooden - contact us for storage)

 Tents (one at pit, two on platform, large one at bottom of platform stairs - contact us for storage)

 rope

 Stapler

 Laminated signs (authorized personnel, no alcohol, VIP Area)

 Caution Tape

 Four 6' tables (or two 12')

 6 folding chairs

 Packing tape to hang signs

 Grandstand 

 Bleachers

Set up the following (July 2 - 4 per Harbor Dept, WVFD, & AML)

  • Bring Bleachers and Grandstand to dock with AML

  • make a "railing" out of rope on the announcer platform 

  • bring wooden Risers to dock to store if need

  •  post laminated no alcohol & no smoking signs at city dock gate x2

  •  rope off top of float-plane ramp with "restricted area" sign attached.  Don't close if you do this on the 3rd, just get it ready. 

  •  post laminated "Restricted Area" signs x2 on platform

  •  rope off N end of dock for VIP area for 70 people

  • rope off the end of the Catwalk for Finish jusges and post sign

  •  Tape VIP Area signs to rope at VIP area

  • Store tents, tables, & chairs under gangways and risers so fireworks don't damage them.


Set up July 4    

  •  table and chairs on the chassis before Noon

  • pack bleachers and wooden risers into place

  • post "restricted area" sign at the top of the float plane dock with rope access

  • set up tents (2 small red tents on announcer platform, large white tent at bottom of announcer platform, & blue tent on Airplane Float)

Click here to email us with questions & for an up-to-date Instruction Sheet
Laptop and Paperwork

Records, Announcer, Brackets, Runner, Sign Up

Sign up/Announcer/Bracket Recorder/Records Keeper/Runner
Records meet at 12:30. boat ck 2p, Sign up 2:30, Safety Meeting 3:30 on July 4 at City Dock Announcer Booth, races start 4:30
SuppliesShow up 10 minutes early for safety meeting
This Instruction Sheet for each volunteer
"Racer Packet List and Instructions..." (in volunteer packets file, put in main racer packet file)
"Racer Checksheet" (put in main racer packet file)
"Safety Meeting READ"
Sponsor List
"past winners…"
waiver checklist/volunteer contact list get from Donna after she gets volunteers
volunteer list get from Donna after she fills it out (first tab in this file)
Annual checklist
Istructions to Cancel or Postpone Races if need
Sound System (John & Coby will set up)
Boat Race Tote (supply list in tote), checkered flag
Paperwork File Box (Boat owner also nd to sign if other person racing. Brackets in AAU file)
Radios SRRR has 6 now
Racing set list (iPhone music)
Raffle Tickets
Sign-up instructionsSign up starts 2 1/2 hours before races (one hour alloted for sign up)
sign up on the concrete if possible - too crowded on the platform
See "Racer Packet List and Instructions"
racers need to have boat check passed before sign-up (can pre-ck breathalyzer at boat ck if need)
fill out small papers with names on them for drawing limited lane assignments and unlimited pairs
tell racers to be back BEFORE 3:30 for mandatory safety meeting
No refund if they don't pass the breathalyzer at the Pit
Bracket/Placing Recorder Instructions (Jeanie)
We will determine which brackets we are using after sign-up. Brackets will be in the file box.
Write the type of race at the top of the bracket
we will assign first racing pairs at random by boat type, ie. V bottom vs V bottom (fill out bracket)
make another copy of the brackets to give to Breathalyzer person to have at the pit
Unlimited/Limited: Radio next racers and on-deck racers to boat check/pit crew after every race
Unlimited/Limited: When timer gives you the winner, record it on the bracket
or use past winners for seeding for bracket
Records Keeper instructions
Assist bracket recorder (Donna)
post updated bracket on fb (Donna)
Pull racer profiles out before racers are on track to give to announcer (marjy)
Make sure all volunteers have signed both waiver forms
Assist announcer (marjy)
Runner Instructions
Help hand out supplies and race vests to racers and crew (Greg)
be on the lookout for dangerous crowd and boat activity and communicate to announcer (John)
Help with miscellaneous at announcer booth or where needed (Greg)
Play Music before and between races (Coby)
Announcer (should be next to music and bracket recorder)
announcements for rules, enforce safety verbally, read safety meeting instructions at safety meeting
tell crowd to see facebook "4th of July Boat Races" for updated bracket
Tell crowd about VIP seating area where our Supporters and Sponsors are sitting, thank them
remind crowd - no one in water, incl summer float, or have to pause races per racing rules
announce racer profile as they are racing
remind people no smoking, open flames, or fireworks
Advertise for next years' races
tell crowd prize money amounts
explain the types of races to crowd
Ask start boat who is on inside so you can relay to crowd
get official winner from finish line crew and announce
make sure timers are brought to dolphin before limited and brought back after unlimited
Thank Racers, Safety Boats, Volunteers, USCG, Harbor, WPD, WVFD, Photographers, Sponsors…
Draw for AK Air Raffle after Unlimited Race
Awards
Prize Money (checks)
Certificates
Trophies
Brackets to winners
Banner to Unlimited winner
Did you sign a waiver?
positions L to R should be Coby, Penny, Jeannie, Donna, Marjy. John and Photographers on R in front.
LIMITED Races: assign a boat to a safety boat passenger to keep track of, or someone on the dock.

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Boat Check

Boat CheckBoat Check 2pm @ South Summer Float, registration following,

Show up 10 minutes early forSafety Meeting 3:30 at Announcer Booth, Races Start at 4:30

Instructions: Boats must have all or will not race. Radio home base with racer name

when boat is checked off and OK to sign up. Please be VERY thorough.

Supplies:

This laminated boat safety checklist

Radio (please bring one, not supplied)

Cell phone (not supplied)

Breathalyzer (***only use if a racer wants to pre-check their level. The breathalyzer

will be administered in the Pit right before racing, so we don't want to use

up all the mouthpieces).

Safety Shirt or hat if available

Boat Safety Checklist

Boats will not be allowed to race unless equipped with the following:

Seats secure

Loose objects removed or secured

Bow rope secured to bow, length must not reach prop/jet

Tether secured to driver (not around wrist) and engine stop switch

Battery box secure

fuel tank secure

Hull intact and secure

Racer Life jacket secured to all person(s) in boat at all times (cannot be air or gas)

Helmet secured to all person(s) in boat at all times

Steering in good working condition

Functional reverse if equipped

Any other dangers secured/removed

no drugs or alcohol on boats or racer (ask racer)

for foot pedal, physically check throttle shuts down on release

physically check kill switch shuts engine down


*Safety Crew has the right to disqualify any boat/person from the races if

they feel the person or boat is not safe for any reason.

*Give the breathalyzer and packets back to Penny when done

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Breathalyzer/Pit

Breathalyzer/Pit
Boat checks at 2pm at Summer Float, registration at 2:30,
Safety Meeting at 3:30 Announcer Booth, races start at 4:30
Show up 10 minutes early for safety meeting
Instructions:
You will get a breathalyzer and be instructed on its' use.
Be available at boat check in case a racer wants a breathalizer check
All Racers should be breathalyzed at the Pitbefore races begin
Once breathalyzed, they will not leave the pit except to race.
If a race crew needs to leave the pit, they will be breathalyzed on return
Radio "home base" when racer blows a 0 and is ok to race.
There will be no refund if the racer does not pass.
Keep an eye on racers that they do not consume drugs or alcohol after test.
before every race, ask the racer(s) to show you they have their helmets and
lifejackets secure (no air or gas lifejackets allowed).
You will get a copy of the bracket to fill out to keep track of the next racers up
have 2 boats headed to the start line when the last boats leave the harbor
Make sure the Start Boat is starting the Drag at the breakwater and NOT in
the harbor.
*Zero tolerance for alcohol and drugs. Racer must blow 0.0 to race.
If you feel a racer may be under the influence or a danger to themselves or
others, report to home base. Safety Crew has the right to disqualify any racer.
Supplies:
Laminated instruction sheet
Laminated course maps
Radio with earpiece
Cell Phone
Safety Crew Shirt
Breathalyzer
clipboard
pen/pencil
bracket (communicate with announcer booth)
Checkered Flags for race winners
"Restricted Area" Sign & tape or zip ties
Tent
Cooler w/ice & water and extra water

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Ambulance EMS

Ambunlance EMS
Safety Meeting at 3:30 on July 4 at City Dock Announcer Booth, races start at 4:30
Show up 10 minutes early for safety meeting
You will have the Ambulance parked at the entrance to City Dock, positioned to
leave in the event of an emergency.
You will have access to all areas, including the announcers platform.
If you need to take the Ambulance due to an accident outside the races, you will
notify the Safety Crew at the announcers platform so that the races can be paused.
Races are not allowed to continue without an Ambulance on site.
The back-up Ambulance and EMS Personelle must be in position before the
races continue.
You will meet with the EMS Safety Boat at the Safety Boat Meeting, which takes
place right after the Safety Meeting, to touch base with them about any concerns
and to make sure you are both aware of equipment on board the EMS boat, and
know the response plan.
*note, in case of a water accident, the EMS boat and two closest Safety Boats will
respond. The patient will be loaded into the EMS boat to be transported
to the Summer Float where EMS will then transfer the patient to the Ambulance to
be taken to the hospital.

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EMS Boat

EMS Safety Boat (Safety Boat Packet attached)updated 4/20/23

Safety Meeting at 3:30 on July 4 at City Dock Announcer Booth, races start at 4:30

Show up 10 minutes early for safety meeting

Under 18 years of age is not allowed in Safety Boats


Along with other Safety Boat duties attached, you will also be in charge of the following:

You will have the EMS personnel and main equipment in your boat

Equipment includes backboard, c-collars, trauma bag, and a wool blanket.

(change if EMS doesn't want to be head boat)

You will be the head safety boat, & will lead the safety boat meeting to talk about

boat locations and response plan:

Make sure the Ambulance EMT is there for the meeting.

Ask which boats have EMS. Discuss which boats will be responding to an accident along with you.

It should be the closest two boats plus the EMS boat to keep the site from getting congested.

patients will be brought to the Summer Float where EMS will take them to the Ambulance

on stand-by

You will meet with the Ambulance and Safety Boats right after the Safety Meeting to discuss the response plan and Boat Placements

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Head Safety Boat

Head Safety Boat (Safety Boat Packet attached)updated 6/6/24

THIS COULD BE THE SAME BOAT AS EMS BOAT if the EMS boat wants to do it

Safety Meeting at 3:30 on July 4 at City Dock Announcer Booth, races start at 4:30

Show up 10 min early for Safety Meeting


Under 18 years of age is not allowed in Safety Boats


Along with other Safety Boat duties attached, you will also be in charge of the following:

Lead the Safety Boat Meeting following the Safety Meeting to coordinate Safety Boat

locations during the races.


Ask the EMS boat to go over the response plan. Discuss which boats will be responding.

It should be the closest two boats plus the EMS boat to keep the site from getting congested.


USCG WILL MAKE ANNOUNCEMENTS WHEN THEY ATTEND THE RACES. Disregard if USCG is here.

If USCG is not here, make the Mariner Announcements before and after the races


Please make the Course Closure Announcement after Safety Boats have been positioned:

“Notice to Mariners, the entrance to Wrangell Harbor, next to City Dock, will be closed to

unofficial traffic from 4:15pm today until after the races have finished due to the 4th of July

Boat Races. We estimate the races to take approximately 2 hours. There will be Safety Boats

patrolling the area to assist with the races and to communicate with traffic. Please radio the

Harbormaster with concerns during this time. There will be another announcement when the

harbor is open to all traffic. Again, the Wrangell Harbor next to City Dock will be closed at

4:15 pm for approximately 2 hours.”


Please make the Course Open Announcement after the last Checkered Flag Run (after Races)

“Notice to Mariners, the entrance to Wrangell Harbor, next to City Dock, is now open to all

traffic. Again, Wrangell Harbor is now open to all traffic.”


See Race Maps for Safety Boat Placements

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Safety Boat

Safety Boats (6 or more incl start and finish boat)updated 2023
Under 18 years of age is not allowed in Safety Boats
Safety Meeting at 3:30 on July 4 at City Dock Announcer Booth, races start at 4:30
Instructions:Show up 10 min early for Safety Meeting
You will need a radio and a cell phone (not supplied).
Bring a Salmon dip net to scoop drift larger than 3" in diameter. (the small stuff is ok in water)
Safety meeting is one hour before races start at City dock where you will
get your supplies and designate a communication channel on the radio.
Safety crew has the right to stop races for any reason if you think conditions
or racers might cause danger. All safety crew will sign a waiver.
responsible for: clearing debris, keep unauthorized traffic out of race area,
directing boats, transport timers,
emergency stoppage of races, respond to emergencies, start races.
Be aware of planes wanting to land or boats needing to get in or out of
harbor and organize accordingly. There will be one main EMS boat with
extra medical supplies and backboard. Communicate concerns, weather
and water conditions, safety issues, etc. with other safety boats and crew.
To stop race for hazards or accident, all safety boats will have Red Flags.
announce the hazard immediately and wave the red flag.
Head safety boat will sound 3 blasts from air horn 3 times and announce
“Freeze” 3 times on designated VHF channel.
Communicate by radio when all is clear.
Supplies:
instruction sheet
Laminated race maps with flag key and order of events
Red hazard flag
Radio and Cell Phone (not supplied)
Safety Crew Shirt or hat if available
Safety Boat Identifier (orange flag)
Safety boats should be CG compliant with fire extinguishers. Loose objects
should be secured, tether should work, all crew should wear life preservers
See Race Maps for Safety Boat Placements

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Start Boat

Start Boat (should be smaller boat) (safety boat packet attached)

updated 2023


Safety Meeting at 3:30 on July 4 at City Dock Announcer Booth, races start at 4:30

Show up 10 min early for Safety Meeting


Instructions:you should have a minimum of two people on board.

You will need a radio and a cell phone (not supplied).

Safety meeting is one hour before races start at City dock where you will

get your supplies and designate a communication channel on the radio.

Safety crew has the right to stop races for any reason if you think conditions

or racers might cause danger. All safety crew will sign a waiver.


Start boat will stay to the inside of race boats to avoid racers looking into the sun.

Start boat must be in-line (not ahead). Start Boat will set the pace.

The inside boat will align with start boat, next boat out will align with them, etc.

You will start the race when boats are nose to nose at about the same location to keep consistency at the breakwater. Drop the green flag when in line. Do NOT start the boats in the Harbor, they must be started at or after the Breakwater.

Responsible for:

Start/re-start races, emergency stoppage of races, respond to emergencies.

Between races, be aware of planes wanting to land or boats needing to get in or out of the harbor and organize accordingly.


Supplies in addition to safety boat supplies:

Green Flag (for Start Boat only)

(See Race Maps for Safety Boat Placements)

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Finish Boat

Finish Safety Boat (Safety boat packet attached) updated 2023


Safety Meeting at 3:30 on July 4 at City Dock Announcer Booth, races start at 4:30

Show up 10 min early for Safety Meeting


Instructions: you should have a minimum of two people on board

You will need a radio and a cell phone (not supplied). A Salmon Dip Net is also suggested.


Safety meeting is one hour before races start at City dock where you will

get your supplies and designate a communication channel on the radio.

Safety crew has the right to stop races for any reason if you think conditions

or racers might cause danger. All safety crew will sign a waiver.


FOR UNLIMITED

Your boat will be positioned in line with the finish buoy.  Please leave enough room for racers to safely cross the line on both sides of the buoy. You will also  be the back-up Finish Judge if Timers on the Dock cannot call the race winners.


FOR LIMITED:

Your boat will be positioned in the middle of the race track along

with the EMS boat, near the Finish Buoy but at a safe distance from the track.


(See Race Maps for Safety Boat Placements)

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Timers (Finish Judges)

TIMERS (Finish Judges) (Must have two, APBA rule) updated 2024

Safety Meeting at 3:30 on July 4 at City Dock Announcer Booth

Show up 10 min early for Safety Meeting


Instructions: There will be two timers, one main and an extra set of eyes.


Unlimited: You will be positioned at the end of the Catwalk

When the first boat crosses the finish buoy, radio the winner

identify the winner by saying "inside boat or outside boat"

on the radio


Limited: Video all the boats as they cross the finish line

announce on the radio the description of the first three boats


The Finish Safety Boat will be the backup race winner determiner if

something happens to where the timers cannot call the race.

Your placings determine the official winners.  Please use video to review close placings.

Supplies:

instruction sheet

laminated race courses with order of events and safety flags

Radio

Phone with photo burst/video ability (not supplied)

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VIP Attendant

Safety Meeting at 3:30 on July 4 at City Dock. Be there 10 min. early.


SUPPLIES:

ClipBoard

Laminated VIP List

Majic Marker

VIP Stamp

Water in cooler w/ice for VIPs & Volunteers


*Ask Entrants what business they are with (each Gold Business has 4 passes, each Silver Business has 2 passes.

*Extra passes are allowed if the business asks and if there is space.

The extra passes can sit in the bleachers.

*Stamp the entrant's hand and mark the passes off theVIP List.

Click here to email us with questions & for an up-to-date Instruction Sheet
Volunteer Information: Sponsors
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